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IPA Position(s) Available

See below for Indiana Pharmacists Association job opportunities

 
 

Executive Vice President

 

Position Description - Executive Vice President


POSITION PURPOSE
The Executive Vice President is responsible for leading the Association, providing strategic direction in collaboration with the Board, and overseeing general aspects of association management, including other contracted entities affiliated with the Indiana Pharmacists Association (IPA).  The Executive Vice President reports to and serves at the pleasure of the Board of Directors.

 

DUTIES AND RESPONSIBILITIES
The Executive Vice President shall be the executive officer of the Association and shall conduct and administer the affairs of the Association in accordance with Association bylaws, subject to the policies and procedures of the Board of Directors. The Executive Vice President shall recommend and participate in the mission, goals, objectives, strategic plan, related policies and budgeting of the organization.  The Executive Vice President will provide oversight of association management activities, which may include membership renewals, marketing, communications, meeting planning and logistics, and other operational aspects of running the society.

CORE FUNCTIONS OF THE POSITION

Association Management:
•    Plan, organize and coordinate the programs and activities of the Association.
•    Operate the IPA office in accordance with sound association management principles.
•    Support the Board of Directors in strategic oversight of the Association.
•    Submit monthly financial reports to the Treasurer and have all records available for the annual audit by an external certified public accountant as authorized by the Board of Directors.
•    Manage finances with some advice from the CPA firm.
•    Hire and manage staff, manage interns, engage in business development opportunities and ongoing membership development, and assist the Board of Directors in recruiting and managing academy boards, councils and committees.
•    Inspire and support volunteer involvement in the Association.
•    Work with the Board to populate and manage volunteer leadership roles; participate in academy board, council and committee meetings as appropriate.
•    Supervise and develop staff as needed within budgetary resources.
•    Precept student and resident pharmacists.
•    Continuously improve upon IPA management through participation in the American Society of Association Executives and the Indiana Society of Association Executives.
•    Make necessary decisions and supervise activities related to office technology.
•    Utilize technical experts for management of office computers, business equipment and technology.
•    Maintain archival records and property of the Association.
•    Communicate IPA’s position on issues to other health professions, the legislature, the media, and the public.


Membership:
•    Develop and implement membership recruitment and retention programs.  Evaluate program results and recommend policies, procedures and action plans to achieve membership goals.
•    Routinely prepare a membership report for the Board of Directors, comparing pertinent membership statistics to previous years and projections for the future as feasible.
•    Place a high priority on personal contact with members and visit them in their practice settings when possible.

Continuing Education:
•    In collaboration with the Academies, the Education Council, the Board and others as appropriate, develop educational programming that advances the clinical, professional, and management skills of the membership.
•    Direct production of continuing education meetings and programs, including speaker/topic selections, acquisition, sponsorship development and sales.
•    Ensure that programs meet standards of quality, objectivity and financial goals.
•    Maintain continuing education provider accreditation status as recognized by the Indiana Board of Pharmacy for the Association.

Government and Public Relations:
•    Support the Legislative and Regulatory Council Chair/Co-Chairs, who will serve as the expert on pharmacy related issues.
•    Represent and advocate for the profession, under advisement and leadership of the Executive Committee and Legislative and Regulatory Council Chair/Co-Chairs (any requests for policy and profession statements from state or federal policymakers, media or the public must be discussed with and approved by either the President, Executive Committee and/or the Board). 
•    Support the Legislative and Regulatory Council and Association Board in development and management of relationships with the Indiana Board of Pharmacy, public health agencies, state legislators, congressional staff and members of Congress, Governor’s office, health-related associations, insurers and pertinent others.
•    Arrange for and supervise any additional lobbying support needed.

Industry and Professional Relations:
•    Build and maintain relationships with key industry consultants, including drug wholesalers, buying groups, drug and device manufacturers, regional managed care representatives, sales and government relations staff, senior chain pharmacy managers, long-term care pharmacy senior managers, hospital and health system pharmacy directors, and independent pharmacy owners.
•    Seek opportunities for industry business partnerships.
•    Maintain relationships with local district pharmacy organizations, schools/colleges of pharmacy, and others with shared professional interests.

Association Relations:
•    Actively participate in the National Alliance of State Pharmacy Associations (NASPA), and attend meetings of NASPA when possible.
•    Build and maintain working relationships with the CEOs and senior staff of the American Pharmacists Association, the American Society of Health-System Pharmacists, the National Community Pharmacists Association, the National Association of Chain Drug stores, the American Consultant Pharmacists, and other national associations with shared interests.
•    Responsible for assuring representation for the Association at such meetings determined to be appropriate by the Executive Committee or Board of Directors.

Communications:
•    Supervise the editing/maintenance of the IPA website, production of newsletters, journals and other publications and forms of communication of timely information, as needed.
•    Ensure that all fax and email communications are compliant with federal and state anti-spam and anti-junk laws.

Political Action Committee Management:
•    Raise funds for the Indiana Pharmacist Association PAC, attend legislative/statewide office fundraisers as appropriate, support engagement of members in political activities, and make election campaign contributions from PAC funds with Board or Executive Committee approval.
•    Maintain contribution database and ensure compliance with applicable state campaign finance regulations.

Tax and Regulatory Compliance:
•    Maintain contemporary knowledge regarding IPA, its related entities, and associated special forms of regulation, including anti-trust, non-profit taxation, governance, charitable contributions and political activities rules. 
•    Ensure strict compliance with Indiana laws and rules related to entities.
•    Ensure that all tax and regulatory registration and reporting are completed in a timely and accurate manner.

Qualifications, Knowledge and Skills:
•    Bachelor’s degree or higher or equivalent education and experience required
•    Degree in pharmacy, healthcare or MBA preferred
•    Understanding of and strong interest in the health care industry
•    Association management or pharmacy leadership experience preferred
•    Certified Association Executive (CAE) designation preferred
•    Experience in a supervisory or management role
•    Experienced in or a desire to thrive in a virtual work environment preferred
•    Experience in the areas of financial and policy management, strategic planning and project management, fundraising and resource management and an understanding of the legislative and regulatory process
•    Clear, compelling and articulate communicator, both verbal and written, with a variety of internal and external stakeholders
•    Experience in mentoring and developing staff and volunteers
•    Flexibility to work weekends and evenings as required/needed
•    Skills in the areas of technology and social media

COMPENSATION
Compensation package will be commensurate with experience.

APPLICATION PROCESS
Interested applicants should submit the following for confidential consideration:
•    Resume or curriculum vitae, along with letter  of Intent (addressing qualifications for the position and how prior experiences have prepared you to fulfill the duties of Executive Vice President and lead IPA) must be submitted electronically to 
https://us.workplace.datto.com/filelink/3ae70-5278d4d5-6544e84cb1-2
•    Applicant survey must also be completed at https://www.surveymonkey.com/r/T3JFKN8
•    Applicant agrees to criminal, civil and credit background checks.

Timeline 
•    Applications accepted October 25-November 22, 2019
•    Interviews will be conducted November-December 2019
•    Onboarding scheduled to begin February 2020

All questions related to application should be directed to SearchCommittee@indianapharmacists.org (Subject line should read “IPA EVP Application”).